Venue Rental Terms

(hereinafter the “Terms”)

I. Preamble

These Terms are the general terms and conditions for the rental of non-residential premises (or their parts) located at Kobrova 3354/5, Prague 5 – Smíchov, namely: the large hall (180 m²), the small hall (80 m²), the therapy room (11 m²), and related shared areas (changing rooms, reception, toilets, showers), operated under the trade name Avati – místo v srdci (hereinafter the “Premises”).
The Premises are owned by the sole trader Ing. Oldřich Příklenk, registered address: Na Hřebenkách 47, 150 00 Prague 5, ID No.: 71099921, VAT No.: CZ7602010306 (hereinafter the “Lessor”).
The Lessor rents the Premises to natural persons and legal entities that order the rental and/or additional services in one of the ways specified in these Terms (hereinafter the “Tenant”).
These Terms apply to all bookings for which no individual conditions have been expressly agreed.

II. Methods of Booking the Rental and Services

The Tenant may book the Premises using any one of the following methods:

1. By confirming an ORDER FOR USE OF PART OF THE AVATI PREMISES, sent by the Lessor to the Tenant by email upon the Tenant’s request. The Lessor prepares a draft order based on the Tenant’s request submitted by email, by phone, via the website form, or in person. By confirming this order (by email or electronic signature), the Tenant confirms the reservation of the specified time and the order becomes binding.
2. By paying the issued pro forma invoice (deposit invoice). The pro forma invoice states the date and time of the rental and which part of the Premises is being rented (large hall / small hall / therapy room / whole Premises).
3. By creating a reservation via the self-service portal at https://avati.cz/user-dashboard/.
   • A reservation entered through this portal is considered a binding request.
   • Once confirmed by the Lessor in the form of a pro forma invoice and/or an Order for Use of Part of the Avati Premises, the reservation becomes valid and a binding order is created, governed by these Terms.

III. Obligations of the Lessor

The Lessor undertakes to provide the Premises to the Tenant in a condition suitable for proper and undisturbed use for the agreed purpose of organizing personal development courses and related events. The rental fee includes:
rental of the Premises, energy, water, heating, use of shared areas and kitchenette, and basic equipment.
Unless expressly included in the rental or additional services, the rental fee does not include:

• services related to organizing and promoting the event,
• reception services,
• services of a maintenance or IT technician,
• sound engineer / operation of sound equipment,
• cleaning.

IV. Obligations of the Tenant

The Tenant shall use the rented Premises exclusively for the agreed purpose and in accordance with the operating rules.

In the event of any damage, the Tenant shall immediately notify the Lessor and, at the Tenant’s own expense, restore the damaged item to its original condition or replace it with a new one within 30 calendar days. If the Tenant fails to do so, they undertake to reimburse the Lessor in full for the cost of repair or replacement.

If cleaning services are not included, the Tenant shall return the Premises to the original condition in which they were handed over, including in particular: tidy mats, cushions, equipment, washed dishes, and spaces free of dirt or mess.

In all areas of the Premises, it is strictly prohibited to use incense burners, smoke generators, hazers, smoke machines, or any other devices producing smoke or vapor that may trigger the fire alarm.

Open flames (candles, torches, fireworks, etc.) are strictly prohibited throughout the Premises. A breach of this prohibition may result in invalidation of insurance coverage; the Tenant bears full responsibility for any consequences.

The Tenant specifically undertakes to:

• not smoke anywhere on the Premises, including the entrance area,
• ensure that all persons remove outdoor shoes or use indoor footwear / protective shoe covers,
• not consume food or drinks in the halls (except water in closed bottles),
• lock up the Premises and return keys/cards to the Lessor after the event,
• prevent access by unauthorised or unrelated persons.

For massage-related events, the Tenant is obliged to:

• use oil-resistant protective covers for mats and mattresses,
• ensure use of bowls/containers for oils to avoid soiling equipment and Premises,
• prevent oils and other products from damaging floors, upholstery, or inventory.

The Tenant is responsible for the behaviour of all participants of their event and shall ensure that participants comply with all conditions of use set out in these Terms.

In case of breach of the above obligations, the Tenant is liable for all damage or costs incurred as a result.

If renting individual halls, the Tenant acknowledges that other events may take place simultaneously in adjacent halls. The sound insulation between halls is approx. 35 dB.

The maximum permitted sound level is:

• 95 dB where the entire Premises are rented on an exclusive basis;
• 80 dB for non-exclusive use where multiple events take place at the same time.

In non-exclusive use, the Tenant must coordinate any short-term sound peaks with Tenants of adjacent areas to avoid mutual disturbance.

From 22:00 to 06:00, night-time quiet hours must be observed in accordance with applicable legislation, in particular Act No. 258/2000 Coll., on the Protection of Public Health, and relevant municipal regulations of the City of Prague. The Tenant shall ensure that noise levels within the Premises and their surroundings do not exceed permitted limits during this period.

V. Access

Access to the Premises is via the entrance from Kobrova Street directly into the shared areas.

The event organizer may enter the shared areas:

• no earlier than 15 minutes before the start time and remain no later than 15 minutes after the end of the rental, if the event lasts less than 2 hours;
• no earlier than 30 minutes before the start time and remain no later than 30 minutes after the end of the rental, if the event lasts 2 hours or more;
• unless otherwise agreed in these Terms or individually.

The above times (15 or 30 minutes) apply only to the shared areas (hallway, changing rooms, etc.). Entry into the halls is permitted from the agreed start time of the rental. If the Tenant needs more preparation time inside the hall, additional rental time must be agreed.

Participants may arrive no earlier than at the start of the rental period, and must leave the Premises no later than by the end of the rental period.

The Lessor does not guarantee availability of the Premises earlier than the agreed start time or later than the agreed end time and will not allow entry outside the rental period.

Magnetic access cards must be returned after the rental ends.

• In case of loss of a magnetic card, the Tenant shall pay a fee of CZK 2,000.
• In case of loss of a locker key, the Tenant shall pay a fee of CZK 500.

VI. Standard Payment Terms

Payment of the rental is made as follows:

Deposit

• A deposit of 50% of the rental fee for events taking place more than 21 days after the date of the pro forma invoice.
• A deposit of 100% of the rental fee for events taking place within 21 days from the date of the pro forma invoice.
• VAT will be added to the deposit where applicable.
• After payment of the deposit, the Tenant will receive a tax invoice.

Security Deposit (Guarantee)

• For regular events, the Parties may agree on a one-time refundable security deposit instead of per-event deposits.
• VAT is not added to the security deposit.
• The security deposit is refundable and will be returned with the final settlement of the last event.

Final Invoice

The final invoice / tax document will be issued:

• after the event (for one-time events), or
• for multiple events, monthly after the last event held in that month.
• The deposit amount will be deducted from the final invoice.
• If a 100% deposit was paid, the final invoice total will be zero.

For regular events, individual payment terms may be agreed. In such case, a binding individual order will be issued, which supersedes these standard payment provisions.

VII. Cancellation Policy

Large Hall & Small Hall

• Cancellation more than 3 months before the event: 0% fee.
• Cancellation less than 3 months before and more than 2 weeks before the event: 50% fee;
  in case of rescheduling to another date, the fee is reduced to 25%.
• Cancellation less than 2 weeks before the event: 90% fee;
  in case of rescheduling to another date, the fee is reduced to 50%.

Therapy Room

• Cancellation free of charge up to 24 hours before the event.
• Cancellation less than 24 hours before the event: 50% fee;
  in case of rescheduling to another date, the fee is reduced to 10%.

VIII. Other Provisions

The Tenant agrees that information about their events may be published on the Avati website, Facebook, and other social media. For this purpose, the Tenant shall provide a short event description and a graphic logo (square format, 1200 × 1200 px).

The Tenant agrees to provide two free entries for the Lessor (two persons) to the event held at the Premises.